When Going Wrong Goes Right: My First Solo Coordination

 

On April, 7th 2017 at Canyonwood Ridge, I, Paris Brianna Lynch, learned all of the many details that go into planning a wedding.

As an intern, I had gotten used to showing up to weddings the day of, following a copy the timeline, assisting in set-up, ushering, and cleaning up afterwards.  I had no idea of all the many details that go into making the magic happen and marrying two people in a well-coordinated union of love.

A day of coordination is intense, especially when you are in the final stretch of your last semester of college, have a day job and are trying to maintain a social life.  A lot goes into a day-of-coordination – it’s not just a celebrity appearance that planners make on a couples big day.

My boss cut the cord when she promoted me to assistant planner and suggested that I coordinate a wedding on my own.

I was excited, but nervous.

And surely, everything that could possibly go wrong on my first solo coordination…did!

Don’t get me wrong, the wedding was beautiful and the couple was happy, but the stress was REAL for ya girl.

I showed up to the venue at 9 AM and didn’t rest my feet until after the send-off at Midnight.

Little details that were overlooked by myself, the bride and the venue came back at the thirty minutes before the reception to haunt us.

I had to make decisions and call shots that I had not been used to making, like how to prioritize my time when the ceremony starts in thirty minutes, but the alcohol that the couple ordered can’t be served during cocktail hour and all of the centerpieces in the ballroom were not set.

The timeline that we had spent a ton of time making up until the day of the wedding, changed entirely due to may factors. At that point, we just went with our best judgment in what we thought would be best, and all of the vendors had to do the same. This wedding consisted in a lot of running back and forth and sending messages to and from the bride to all of the vendors.

This wedding taught me a lot about the behind-the-scenes and actual coordination that goes into planning a wedding. I learned that in work and life, you have to be flexible, expect the unexpected, and roll with the punches. Every time that something wouldn’t go as planned, I would tell myself that the show must go on.

During our dinner break, the other planners and myself enjoyed watching the sun set on the archway that we had spent 2 hours and 2 attempts perfecting for the ceremony.  The stress of things not going as planned was gone in that moment of watching the sun set in the beautiful hill country.

 

Say Yes to ATX: Tie the Knot in the City of Surprises!

Weddings are like snowflakes, no two weddings have been the same.

In my experience as a wedding planner, I have learned that surprises and the unexpected are to be expected in the event industry, especially in the city of Austin, Texas.

One wedding in particular that our company, AWE Events, coordinated last spring was an actual surprise. No, really, the bride and groom didn’t tell any of the guests that they were planning to get married. I’m sure you are wondering how this went down. Don’t worry, when the bride proposed the idea to our company, we wondered the same, but were absolutely thrilled to take on this wedding. Not only was the wedding a surprise, but it was at Palm Door on Sixth.

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photo courtesy of Drophouse Design 

The bride and groom shared the same birthday, and were notorious for their outrageous sixth street birthday parties. The couple had two children and were unsure if the traditional wedding ceremony was for them. The couple had not been engaged and knew that none of their friends would catch on to the fact they were planning to get married on their birthday.

Despite the questionable stares from guests, our planning team of little ladies in black coordinated a successful surprise, Sixth Street wedding. No big deal.

In my opinion, this wedding defined what it means to have a wedding in Austin, Texas – unique, fun, and full of surprises.

Instead of a classic cake, the bride chose to have Moojo Gourmet Cookies cater to the venue. Even though the ceremony was on Sixth Street, little details, like cookie sandwiches, made the party kid-friendly.

Another unique detail the couple chose to implement in their Austin wedding was the bride wearing a tutu in place of a traditional wedding gown.

After dinner, which was catered by East Side King  (a Japanese food truck), the couple finally made their surprise entrance. The two walked to the front of the aisle and announced to the guests that they had a surprise for everyone. Our planners then gave their two children a banner to walk down the aisle that read “THIS IS HAPPENING!” The officiant walked out and BOOM! The friends and family of this awesome couple were witnessing a wedding ceremony that they had probably been waiting years to watch.

Basically, Austin is an amazing city to marry, but you are going to need planners – surprises of all sorts are inevitable. Stay tuned for more on planning shenanigans!